Diploma
Teaching in Korea, a work visa in Spain, a graduate program in Germany: sooner or later the foreign side asks for your apostilled diploma, and the diploma on your wall isn’t apostillable as-is. Education documents are private documents, so a certification chain has to be built around them first. We build it correctly and run it.
States don’t verify university signatures, they verify notaries. So the standard chain is: your school’s registrar signs a statement attesting the diploma copy is true, that statement gets notarized, and then the state where it was notarized apostilles it. Some schools do this in-house routinely; some need you to request it through the records office; some have never been asked before. Tell us your school and we’ll tell you exactly what to ask them for, in their own vocabulary.
A notarized “true copy” made at a bank or a generic notary desk, without the school’s involvement, often gets rejected by the receiving institution abroad even when a state is willing to stamp it. That rejection comes from the receiving institution’s own policy, not from any state law, which is exactly why it catches people off guard. Do it through the registrar. It’s the difference between accepted and re-done.
Most requesters who want the diploma also want the transcript, and the transcript follows the same registrar-notary-state chain. Order both at once; it’s one trip through the same offices and one shipping charge instead of two.
The state where the notarization happened, which usually means the state where your school sits. NYU diploma, New York apostille. Stanford, California. We submit to all 50 states, so out-of-state schools aren’t a complication, just a different queue.
The school’s registrar step is the wild card: same week at organized schools, longer at others. After that, state processing runs one to three weeks depending on the state (call us and we’ll tell you where yours currently stands), with New York same-day possible once documents are in hand. Service pricing is on the rates page.
Can you apostille a copy of my diploma, or do I send the original?
A registrar-certified, notarized copy is the standard and protects your original. Some countries accept nothing else. Never mail your only original until we confirm it’s actually required.
My university closed. Now what?
Records usually transferred to a successor institution or the state’s education department. We’ve traced these before; tell us the school and we’ll point you at the current records holder.
Do foreign employers need the transcript too?
Usually yes for visas and licensing, and it’s cheaper to run both documents together. Check your requester’s list before ordering.
Does an online degree work the same way?
Yes, if the school is accredited and has a registrar who can certify it. Same chain, same offices.
Start your order at /order/ or call (212) 245-9690.
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